E X T E N D E D  D E A D L I N E

EMPLOYMENT OPPORTUNITY

ANISHINABEK NATION

(Union of Ontario Indians)

ADMINISTRATIVE OFFICE ASSISTANT

Location:     Anishinabek Nation (Union of Ontario Indians) Satellite Office

Fort William First Nation, ON

Reporting to the Administrative Coordinator, the Administrative Office Assistant provides support in day-to-day administrative duties.

Duties and Responsibilities:

General Duties::

  • Greeting and assisting the public
  • Reception duties
  • Answering general inquiries
  • Recording and distributing mail, distributing incoming faxes
  • Ensuring postage meter has sufficient postage
  • Assisting with courier service
  • Ensuring a neat and tidy presentation of the reception area
  • Providing secretarial/clerical services to other staff as required
  • Drafting and typing correspondence, reports, etc.
  • Scheduling appointments and meetings
  • Photocopying, faxing

Regional Duties (Assistance to Regional Chief):

  • Drafting and typing correspondence
  • Drafting and typing minutes
  • Coordinating Regional Chiefs’ meetings and activities
  • Meeting arrangements – location, kits, agenda items, travel claims
  • Regional Elder – travel arrangements, receipt and delivery of faxes and mail

Office Management:

  • Troubleshooting for computer equipment with the assistance of I.T. personnel
  • Maintaining photocopiers, fax and postage machines
  • Ordering of supplies for all equipment
  • Office security issues, i.e., security codes, keys

Trapping Authority Program:

  • Issuing licenses to the Union of Ontario Indians’ fur harvesters
  • Communicating with the Union of Ontario Indians’ fur harvesters (trapping practice/standards and other issues)
  • Collecting harvest data from the Union of Ontario Indians’ fur harvesters
  • Assisting with the development of a fur harvest, management and conservation course for the Union of Ontario Indians’ fur harvesters
  • Communications of the continuing applications of any regulations to fur harvesting activities and marketing

Qualifications:

  • Graduate of community college in Business Administration or related field and two to three years’ experience in an administration office environment
  • General knowledge of the activities and membership of the Anishinabek Nation
  • Good working knowledge of Microsoft computer software programs
  • Ability to work as part of a team and independently
  • Ability to handle multiple tasks and demands
  • Good organizational skills
  • Valid Ontario Driver’s license
  • Ability to speak the Ojibway language is an asset

Deadline for applications: Friday, November 17, 2017 @ 4:30 p.m.

(Applications received after this date and   

 time will not be considered.)

Salary:        Commensurate with education and experience

Please send your resume with three employment references to:

Glenda St. Amour, Director of Corporate Services

Anishinabek Nation (Union of Ontario Indians)

P.O. Box 711, North Bay, ON  P1B 8J8

Phone:  1-877-702-5200 / (705) 497-9127      Fax:  (705) 497-9135

E-mail:  glenda.st-amour@anishinabek.ca

Individuals of First Nation ancestry are encouraged to apply.  Preference will be given to Anishinabek Nation (UOI) member First Nation applicants.

Miigwetch to all applicants, however only those selected for an interview will be contacted.