Administrative Assistant 

January 28, 2026

UNION OF ONTARIO INDIANS 

“To give a voice to the vision of the Anishinabek Nation and to preserve 

 Anishinaabe Bimaadziwin while advancing our goal of Nationhood.” 

Employment Opportunity 

Administrative Assistant 

LOCATION: On-site at the Union of Ontario Indians Head Office, Nipissing First Nation  

Full-time Position with Benefits, including a defined contribution pension plan starting day one and employer-paid group insurance following three months of employment, in accordance with plan terms. 

Vacancy Type: New Vacancy 

Salary Range: $50,055 to $56,729 

The Administrative Assistant is responsible for delivering administrative support to the Communications Department and the Education Secretariat. This position reports to the Communications Director and works closely with staff across both departments as part of an interdisciplinary team, following established policy and administrative guidelines. 

 

QUALIFICATIONS: 

  • Minimum two years’ experience in an administrative capacity; 
  • Post-Secondary Diploma or Certificate in Business Administration or Office Administration; 
  • Demonstrated proficiency in Microsoft Office 365 (Outlook, OneDrive, Word, Excel, PowerPoint, and relevant computer systems, programs and software) and able to learn new technologies and tools;  
  • Proficiency in video conferencing software, specifically Microsoft Teams and Zoom; and 
  • Must possess a valid Ontario Driver’s License and be insurable under the organization’s vehicle insurance policy. 

REQUIRED SKILLS: 

  • Excellent interpersonal and problem-solving skills; 
  • Exhibit professional attitudes and behaviour; 
  • Ability to work as a member of a multidisciplinary team;  
  • Strong writing, editing, and proofreading; 
  • Strong organizational skills with the ability to multitask, manage competing priorities, and meet deadlines; and 
  • Ability to understand and speak Anishinaabemowin or willingness to learn. 

RESPONSIBILITIES: 

  • Provide general administrative support to the Communications Department and Education Secretariat; 
  • Coordinate and arrange staff travel, meetings, and gatherings (in-person and virtual); 
  • Draft and distribute routine correspondence, documents, and reports, as directed; 
  • Assist with purchases, obtaining quotes, completing cheque requisitions and invoicing;  
  • Attend relevant meetings and gatherings and take minutes/notes as directed; 
  • Create, update and maintain assigned calendars and schedule appointments as required; 
  • Provide day-to-day office administration support, including filing, mail handling, ordering and maintaining supplies, materials and promotional items; 
  • Maintain listings of publications and resources, such as, the Great Lakes Pow Wow Guide; 
  • Manage inventory, including packaging and shipping resources and supporting annual physical counts; 
  • Respond to general administrative inquiries and support information flow across departments; 
  • Travel within the region when required; and 
  • Other duties as assigned. 

APPLICATIONS MUST INCLUDE THE FOLLOWING: 

  • Cover Letter; 
  • Resume; 
  • Three employment references (preferably current or previous managers/supervisors); 
  • An indication of whether the applicant has previously been employed by the Union of Ontario Indians (please note: if applicable, a reference check will be conducted with the applicant’s former immediate supervisor); and 
  • An indication of whether the applicant is a member of one of the 39 Anishinabek First Nations 

The Union of Ontario Indians welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the hiring process. 

Applications must be received no later than 4:30pm on Friday, February 13, 2026.  

Applications are to be submitted to: 

Human Resources Department  

Fax: (705) 497-9135 | Email: human.resources@anishinabek.ca    

For inquiries regarding this position, please contact:  

Marci Becking, Director of Communications 

Email:  marci.becking@anishinabek.ca  

Miigwech to all applicants for their interest, however, only those who qualify for an interview will be contacted.